Batch Update Now Available

Drum Roll Please…..

We know many of you have been waiting very patiently the last year for batch updating to be complete. Believe me when I say we got it done as fast as we could. There were many other factors at play that had to be completed before we could get batch updating developed and tested.

Batch Updating

Batch updating will give you the ability to batch “change” multiple fields at once. At this point not all fields are available, but most of the important ones like Locations and Dispositions are. To batch update your records there are four steps to follow. Each of these steps is important so please pay attention to what you are doing. Batch updating is a powerful tool and if used incorrectly it can really mess your records up, so use wisely my friends.

If there are fields that you want to batch update that are currently unavailable, please tell us. We will make fields available as requested once we can ensure that everything is working smoothly.

A Few Things to Know Before Batch Updating

  1. You can not batch update blank values. In other words, you can not batch delete values. Can you image how tragic that could be if used maliciously?
  2. Treatment Logs, Rechecks and Locations can be batch updated however they will not edit past entries. They will instead batch create a new Treatment Logs, Rechecks or Locations for each patient.

Step One

You need to identify the patients which you want to batch update. There are several different ways to do this:

  1. Do a search for terms or fields that all patients might have in common. Example: Search for Common Name=House Finches, Disposition=Pending and current location Enclosure=Aviary 5. This will give you a list of all pending House finches in Aviary 5. Then you might record that they were all released.
  2. Another technique would be to visit the List Patients page and check the checkboxes next to the patients you want to batch update. Example: 5 mallard ducklings that came in that day and you what to transfer them all to another facility. (This will only change their disposition, it will not send the receiving organization the records, you still have to do that manually.)
  3. A hybrid of the 2 above techniques would work as well. Do a search and then check the checkboxes of the patients from the search results to refine who you actually want to batch update. Example: Search for all Common Name=Grey Fox, then click on the checkbox for the ones that are being sent to homecare.

Once you have identified the patients you want to update, click the “Batch Update” button above the list of patients

Identify the Patients to Update
Identify the Patients to Update

Step Two

Fill in the information you wish to Batch Update. There are a few tabs available so switch between them as needed. When you switch tabs the information you have already filled in will stay there.

Fill in the information you wish to Batch Update
Fill in the information you wish to Batch Update

Step Three

You have filled in all the fields that you want to update and now you have a choice on how text fields should be updated. This is IMPORTANT! You will have to choose 1 of these 2 options

  1. Delete existing text values and write my new values in their place
    The first option is to replace the old data that was in the field with your newly entered data. The previous data will be DELETED and REPLACED with the new data you have entered.
  2. Keep existing text values and add my new values by comma separation
    The second option is to KEEP the old data and ADD the new data to whatever was there. Lets say you add a keyword to a group of house finches that are Trichomonas negative. That will allow whatever may already be written in Keywords to stay there and the new term will just be added on and separated by a comma.
How Should Text Values be Updated?
How Should Text Values be Updated?

Step Four

Click Batch Update My Records.

Click Batch Update My Records
Click Batch Update My Records

That’s It.

You should see the batch update results immediately if you go to the patients. If for any reason you feel that the wrong data was updated or there was any error please tell us. We have spent months working out all sorts of bugs and gotchas with this. This is an amazing tool but it can also be very dangerous. It gives you the ability to destroy multiple records at once so please batch wisely.

Scheduled Maintenance

Start: 2017-03-08 06:00 UTC
End: 2017-03-08 14:00 UTC

During the above window, there will be an upgrade of our networking software.

During the maintenance window WRMD will lose networking connectivity for a period of up to five minutes. We expect the actual disruption to be minimal for most, but we will be closely monitoring for issues throughout the window.

Do not hesitate to contact support ([email protected]) if you have any additional questions or concerns.

Quick Update on Some Updates

I know we’ve been a bit quite lately but that certainly does not mean that we haven’t been doing anything. So just to keep you informed, here is a quick post about some resent updates.

Update Quick Search and Recent Patients

1. Quick Search by Current Location

You can now do a quick search by the patients current location. You can search separately on the area/room or enclosure fields or combined as its displayed on the patients record.

2. Two Recent Patients Lists

The recent patients panel on the sidebar now has two tabs. One for recently updated patients and the other for recently admitted patients.

4. Updated the Total Dispositions by Species Report

The Total Dispositions by Species report has been updated to now include the Died +24hr, Died in 24hr, Euthanized +24hr and Euthanized in 24hr dispositions. Previously these dispositions were combined in to Died and Euthanized. Because this is not an official annual report we felt it was important to separate them out.

Updated List to include multiple lists

5. Added List Categories to the List Patients Page

On the List Patients page, that typically lists all the patients paginated in groups of 20, you can now click on the LIST ALL PATIENTS header to see a drop-down list of other lists that you can view. As of right now there are only two lists available (All Records Admitted Today and All Records Updated Today) but I’m sure in the future there will be other categories. These lists will show all the matched records on one screen so that you don’t have to paginate through them.

Updated printing the rechek reports6. Simplified Printing the Recheck Report

We are often asked to allow for printing of all sorts of combinations of the recheck lists and frankly it was getting out of hand. So instead we just simplified printing the recheck list into 2 options. The first is that you now just print the currently listed rechecks. For example; if you want tomorrows clinic rechecks grouped by your patients locations then change the settings to those criteria, the displayed rechecks will update and then you can click the Print the displayed rechecks link.

Updated printing the rechek reportsSecond, we added the ability to print out each recheck group individually. For example you can now print only the Veterinarian rechecks if that’s what you want. To do so, just click the PDF icon next to the recheck group name that you want to print.

7. Datetime Custom Field

We added a datetime custom field type. This may be less exciting but it was needed. This field is just like a date field but it adds two additional fields so that you can also record the time if that’s important for you.

Things That we Are Currently Working On

There are a number of new things that were working on that were hoping to have done soon. Among them are Batch Updating, Importing and Multilingual features.

Donor Report

Screen Shot 2016-06-02 at 4.07.53 PMYou can now finally export all Donor information. We understand how important donors are to our wildlife rehabilitation community. Without them our community would have a hard time operating.

With the Donor export feature, all information recorded with a Donor can be exported to a spreadsheet. From there, users can organize and search Donors however they like.

Screen Shot 2016-06-02 at 4.08.44 PM

Now, keep in mind that each time you export Donors you will export all Donors. We are not likely to create any special reports for Donors within WRMD’s software. This is why…

As important as the “People” aspect is in our line of work is, WRMD needs to stay a manageable software, not only for our users but for WRMD’s staff and volunteers.  We have had experience with “People” organizing software. These programs, all by themselves, are as large and even more complicated in some cases then WRMD. So, in the spirit of sustainability, WRMD recognizes that it can only do the basics of “People” organizing software.

Our focus and specialty is in the wildlife patients not on organization operations. So, that is where we think we need to put our time, resources and creativity. With that said there are a few common operational characteristics associated with our community, and those needs, we do want to address.

 

Update: April 2016

It is the beginning of the “Season” here in the Northern hemisphere. Spring is definitely in the air and the birdies are well into breeding, at least here in California. March was a very very busy month for us. Not only did we attend NWRA in Oklahoma but we spent a week in Hawaii working directly with our users.

Yes, I know what you are thinking, “oh you poor things you had to go to Hawaii“… On occasion there is a IMG_0015organization that needs our help getting set-up and if they have a lot of previous data, they may need our help importing it as well. Save our Shearwaters on Kaua’i was in need of our help to get them set-up. They have records dating back to 1979 on many species of pelagic Hawaiian birds that are affected by light attraction. The young of these species fledge at night and are drawn to the lights of urban development where they get disoriented and either crash or come to the ground in large numbers in a phenomenon called ‘fallout’. SOS as they are called had very special needs so they invited us out Kauai to transfer all of their data which was in 2 different formats into WRMD. This could IMG_0017not have been done without their generous financial support to WRMD. We worked in their office for 4 full days figuring out exactly how to manipulate and sort their data so that it would fit into the WRMD format. I think we all learned a lot with this experience, especially how important and beneficial it is to keep good, consistent records. We are still working on cleaning up this data, but once we do they will have nearly 35,000 records dating back to 1979.

With their help we were able to create the Banding and Morphometrics Extensions and we were able test the Import feature that we’ve been working on. The ability to import is almost done and should be up and running by the end of this month. The moral of this story is that as a community when one organization needs something and can help us build it, it then benefits the whole community! If we are needed to help an organization transition, we are willing to travel to them and help with their data needs if the organization can financially support the travel expenses.

Recent Updates

  • Import: Should be up and running by the end of the month at the latest.
  • Locking Record Function: We are continuing to improve how records lock and get unlocked so that others can’t use records opened by someone else.
  • Latitude, Longitude and County: You may have already noticed, in Settings under General WRMD Settings, you can choose to see the Lat, Long and County found, if it is a location or address that can be found in Google Maps.
  • Searching in Extensions: We have been working hard on being able to search more of the fields then just the rescuer, initial care and continued care fields. This was mostly pressed by the need to search in Lab. Well unfortunately Lab is being very difficult and will take some time to figure out how to search appropriately, but in the mean time you will be able to search Prescriptions, Necropsy and Banding/Morphometrics.

Searching Extensions

Pending Issues

These are issues that are high up on our list of things to get done.

  1. Searching Lab Values
  2. Batch Updating
  3. Printing Necropsy Reports
  4. Exporting/printing extension fields

Banding & Morphometrics

Introducing Banding & Morphometrics

We’ve just released a new extension for Banding & Morphometrics data to be recorded in WRMD. The data fields are compatible with the USGS North American Bird Banding Program – Bird Banding Laboratory and Bandit 4.0.

There are two panels on the Banding & Morphometrics page; one for banding and the other for morphometrics. In the banding panel you can record all the required fields for for the North American Bird Banding Program as well as a few others that are common for wildlife rehabilitators. You can also include recapture data if the bird you are treating already has a BBL band.

Banding Details

In the morphometrics panel you can record all the most common measurements of specific parts and the weights for your bird patients. You can also indicate what samples (if any) were collected at the time of taking the measurements.

Morhphometrics

This extension was built with the help and feedback of many of our users but we especially wanted to thank Save our Shearwater’s of Kauai, Hawaii Wildlife Center, and the Teton Raptor Center in Wyoming. We love your feedback so if you have anything to share, please do!

March Update: Analytics and NWRA

Thank you again for your patience. I know that there are some features that are being highly anticipated and we are doing everything we can to
get them out.

After today, the Analytics section will be up and running again. We have put in a few graphs to start, basically the most asked for ones. So, go check them out.

Analytics

Screen Shot 2016-03-07 at 2.40.59 PM

  • There are multiple tabs available to Browse as you can see in the Overview snapshot.
    • Within the Overview section you can see the Total Patients per Day by Class
    • Top 10 Species that came in
    • Top 10 Cities patients come from
  • You will also notice near the top of the page the option to select the Date Admitted. Here you can choose your range, but you have to click Apply for it to be able to work. (IMPORTANT: Due to this addition of Apply, when you do searches there is now an Apply button as well.)

 

  • The next tab is the Species Overview Screen Shot 2016-03-07 at 2.41.20 PM
    • Patients by Taxonomic Class
    • Patients by Taxonomic Group, we cheated on this one a little and it is really by lay group, we call it…

 

  • The next tab is the Disposition OverviewScreen Shot 2016-03-07 at 2.41.31 PM
    • Disposition Percentages
    • Survival Rates

 

This is just the beginning and if you have an ideas for more brilliant analytics please let us know. Please email me at [email protected].

 

We also, finally added back the graph weights which I apologize personally to all the squirrel parents out there for not getting that up sooner, but it is now operational and can be found at the top of the Treatment Log area.

Screen Shot 2016-03-07 at 2.39.30 PM

 

NWRA:

I have a table at NWRA and if you are going to be there, please stop by and say Hi! Expect to get a picture taken with your name tag so that I can try to start identifying all the lovely users I spend so much time communicating with. Marie Travers who works with us and the AWESOME group Bird Ally X will be my backup when I am not at the table. We will have our WRMD shirts available when any donation over $30 is made to WRMD.

February WRMD Update

We have made it through the first month of the WRMD 3.0 update! What a month it was. Thank you everybody for your patience and we are sorry for any and all inconvenience the transition has caused. I know that reporting time is neigh upon us and we are the cause of some lateness due to trying to make sure everything matches up correctly.

Unidentified Species and Reporting

A few things to keep in mind while reporting is that in several cases the species are unidentified. It is critical that you choose from the drop down list provided. If you can not find the species you are looking for contact us, chances are it has an alternative name which can be found in wikipedia pretty easily. For example some was looking for Groundhog which was not in the database, being Groundhog’s day… I looked it up in wikipedia and saw that they are also known as a Woodchuck which was in the database. So, woodchuck could have been used instead. However, we are able to add the common name Groundhog to the species, so now you can use Woodchuck or Groundhog and both are the same. We will create a way in settings to look up your unidentified species, but as for now you can see that a species is unidentified by exporting everything from a list into excel. If you see a species_id number as 999999 it is an unidentified animal.

See the ExampleScreen Shot 2016-02-02 at 10.52.09 AM

Customization and Reporting

Every state has their own requirement and we work hard to make sure that at the least you are able to record the necessary information required for your reports. Some states like New York have many custom settings to record information that is required by the state. So, sometimes we have to work out some of the bugs that come along with customization before everything works smoothly.

Custom Fields

The same thing goes for Custom Fields.Screen Shot 2016-02-02 at 11.07.52 AM As many have now noticed you can only have 10 custom fields, anything beyond that will not allow for data to be recorded. We have worked with a few organizations to try and dwindle down their custom fields to a manageable level. Still, custom fields are a little more finicky because they have to format themselves in to everything else which is pre-formatted by WRMD and sometimes bugs occur. If you are in need of more custom fields, then please contact us so that we can help either dwindle down what you have or we will be able to do custom extensions for a charge. This will not launch until we are sure we have all the kinks worked out in WRMD 3.0. (Note: Custom fields in image are Sector and Aid Station)

WRMD Adding Back its Lost Features

It was really important to WRMD that we get the Heart of WRMD 3.0 working smoothly. In order to do this we did not move over all of the features that WRMD 2.0 had, such as WRMD Import and Necropsy among many other features. As, WRMD 3.0 is getting debugged and our customer service is slowing down, we can now focus on getting more of the WRMD 2.0 features into WRMD 3.0.

Necropsy

As of today the Necropsy extension will be available again. Thanks to some help from out users, it is beefed up substantially. Keep in mind this is designed for veterinarians, but can be used by any skilled Prosector.

Screen Shot 2016-02-02 at 11.12.55 AM          Screen Shot 2016-02-02 at 11.13.05 AM

Analytics

This month we will work on getting Analytics back on board as well. So, if you have a analytic that you would like to see in the analytics section that would be useful to all wildlife rehabilitators let us know and we will consider adding it in. Email us at [email protected] for suggestions.

Donations

Thanks to all that made donations in 2015!!!! If you have made donations in the year 2015 and need a donation receipt from us, please send me an email to the above email address with your name and address so I can send those out to you ASAP.

The Privacy of Your People

New Privacy Settings For Your People

WRMD SettingsOver the past few weeks we have been asked multiple times for the ability to have a better privacy of people’s contact information. By people, we mean your rescuers, volunteers and donors. This is something that we completely agree with. Last night we pushed an update to WRMD that puts tighter restrictions on who can view your people within your account. By default only Super Admins have access to people.

In the settings area of WRMD there is a new link called People. Within that page, a Super Admin can then decide which users of your account can have what abilities with your people. The available abilities are to access people, to access a patients rescuer, to search rescuers when creating a new record, to combine people, to export people and to add new people. There are a few abilities, that require granting access to your people. For example granting a user the ability to combine people will also grant them the ability to access people.

If you wish to just grant all your users full Access to all people abilities there is a setting to that as well. Granting all your users full access to all people abilities supersedes all of the other settings.

Grant All Users Full Access to All People Abilities.

WRMD 3.0, Over the Launch Hump…

We would like to thank everybody for being patient while we launched WRMD 3.0. The first week was full of communication and it was great for us to get to know our users a little more. Our favorite part was when some of our users such as Marita at High Desert in Bend, Oregon and Lucinda at Bird Ally X in Humboldt, CA started to answer other users questions! Thank you, it saved me so much time. As you can see we now have more of a forum space within the message area. You can choose a message to be private or open to forum. When you have a question, if you phrase the title well, others that have similar questions can look at the message string and get answers and talk to one another. We don’t expect this to turn into Facebook, but it is a way for rehabbers all over the world to easily talk to one another. We also want to thank all of the very active users for their help and communications, we think you know who you are – Paula, Dorothy, Cristin, Marita, Lucinda and many others. Thank you for all of your updates!!!

There Were Several Little Issue Here and There that We Have Updated

  • The sign-in issue: when we transferred to the new database everybody had to reset their passwords. Unfortunately we also had a bug with resetting passwords. So, if you created a new password you were able to get into your account, but once you signed out you could not sign back in because your new password did not actually get update. Sorry about that!
  • At first when you signed-in you were in 2016, when you went to look at 2015, you could not get back into 2016 without signing off and signing back on. This is now fixed as well.
  • There was an issue with time as well. Everything was in UTC 0, which was London time for the first few days. So, anything that was recorded during those days will have the wrong time, but everything is fixed now.
  • There was a minor issue with how the treatment records were organized oldest to newest and even if you changed it in settings, it was reverting, but that got fixed.
  • The lab was not taking info at first, that got fixed.
  • I could go on for awhile here. Suffice to say that we have been working hard, and are grateful for your patience while we work out the kinks.
  • The “People” section is updated so that you can better manage your rescuers, volunteers and donors.

Years in AccountHopefully you have been able to figure out how to navigate through the years. On the bottom left of the screen there is an option for the year you wish to look at. If you want to do searches that include 2015 and 2016 you need to go to “Search Records”, put in your dates and search that way.  If you just want to look at pending cases only, you can do the “Quick Search”|”Disposition Pending” and that will give you results for all years. If you enter terms into quick search it will only search the year you are in.

We hope that everybody is getting used to the new Locations feature. One thing to remember is that, anything from previous Screen Shot 2016-01-11 at 10.14.03 AMyears might not be completely accurate. Everything got transferred over, but it might not be in the correct format. There is not much we can do about this, unfortunately. Also, when you change the disposition to any but Pending the location will blank. So, if you have animals in freezers or out for testing you should record it in the location field as well as rechecks or keywords. The location, however, will remain in the  history.

Due to the nature of managing this database we have had to reduce the number of custom fields that can be created per account to 10. If you have more then 10 custom fields you will not be able to enter new info into any fields created after the first 10 that were created. If you require more than 10 custom fields, please contact us about potentially creating a custom extension for your organization. Because of the time and resources involved with custom extensions we will charge a fee, on a sliding scale, depending on how extensive the customization is.

We Are Still Working on a Few Things

  • The search function inside the treatment record
  • Fixing the autocomplete bug
  • Fixing the “No Significant Findings” entry that auto-populates to the initial care comments field
  • Prescriptions given during the first day of care will auto-populate to the initial care screen
  • Increased privacy and security so that information is less accessible to your users
  • Necropsy and Husbandry extensions
  • Help Section

Thank you again for your patience. I know it has not been completely perfect, but we are so grateful to work with such a wonderful group of compassionate people. Thank you for being so kind to us in your feedback!