WRMD 3.0 Upgrade Schedule

Red_Coming_Soon_StampDear Wildlife Rehabilitation MD User,

On December 31st at 10:00pm Pacific Standard Time (6:00am UTC) we will begin upgrading WRMD to version 3.0. At that time WRMD will not be available until we are done with the upgrade. For the past month we’ve been rehearsing the upgrade process so we expect it to go smoothly and if all goes well, it should take less than two hours to complete.

This upgrade process requires that we transfer all of your data into the updated database. This includes all your settings as well. We’ve done our best to make sure that all your settings work in WRMD 3.0 but if you think something isn’t behaving the way you think it should, please let us know. Our top priority during this upgrade is to make sure that the transition is smooth and that you can still use the database the way you always have. If you encounter any errors or issues please let us know as soon as possible! You can still message us from within WRMD by clicking Ask for Help or email us at [email protected]. We will be available to fix issues that arise at a moments notice during the first week of the new year. We do not expect any issues, but we are prepared to handle them if they come up.

As a Reminder,
Here is a List of All the Important Changes You Will See In WRMD 3.0

  1. Dashboard Upgrade:
    • We have updated the first page you see after you sign-in. It was designed to help navigate the database more efficiently.
  2. Add New Record:
    • One this page we have updated the species database behind the scenes and it is much smarter and faster. We also naow have the ability to have multiple common names for a species. An example would be “mule deer” and “black-tailed deer” can both be used even though they are the same species. There will also be the additions of a few unknown species such as “myotis, sp” or “warbler, sp” for those  critters that are difficult to identify.Screen Shot 2015-12-28 at 9.12.24 PM
    • We also have a new panel for donations, if you had a custom field for donations that data will be moved to the new fields.
  3. Navigating the Screens:
    • When you first go to a record you will notice that the screen looks different.
      • The tabs (Rescuer, Initial Care, Continued Care and the Extensions) are now under the new “Cage Card” and “Location” panels.
      • The “Cage Card” panel now has all the identity information about that patient such as case #, species, band, name, reference number and date admitted.
      • The “Location” panel has the information about where that animal is. For more information on the new locations feature see our Locations Blog post.
  4. Initial Care:
    • You will notice that the initial exam area has been changed to be more informative.
    • Ages have changed as well and are categorized by bird, mammal, reptile/amphibian. We have spent years coming up with the new ages, for more information on ages see our Ages Blog post.
  5. Rechecks:
    • We have put a lot of time and thought into the new recheck system. It is much more user friendly and useful. For more information on rechecks see our Rechecks Blog post.
  6. Screen Shot 2015-12-28 at 8.54.39 PMShare:
    • One of the new permanent tabs in the records is a “Share” tab. This tab is used anytime you want to “share” a record.
    • Within the share tab there is the ability to “Transfer Records” to any other WRMD account. For more information on transferring records see our Transferring Records Blog post.
    • The paper forms are now found in the share tab as well.

There are many other little additions here and there which you will probably find at one time or another. All of these new features where created from the ideas of our users, so thank you for all your help in helping create WRMD 3.0. We are quite pleased with how it turned out and I hope you enjoy it.

Not Yet Working

Because of the nature of what we are doing, we are not quite finished with a few of the features. Our plan is to have everything up and running as soon as possible, but we want to make sure everything has transitioned smoothly before we finish the last little bit. So, below are the features that are not quite available yet. Remember, just because they are not available does not mean that your data has vanished, it is just in long term parking for the moment.

  1. Necropsy extension
  2. Husbandry extension
  3. WRMD import
  4. Case summary extension
  5. Batch update
  6. Analytics

Happy New Year!!!

Time to Start Cleaning up your Records

Yeah for fall and winter time! Patient load slows down and you almost get a chance to breathe. It is not the wonderful time of year to work on paperwork. I know that this is, by far, everybody’s favorite part of the the job and can’t wait to get started!

The reason I bring this topic up now, is because I know through experience that the sooner you get started the easier it is. It is so much better to do a little here and there because, by the time the new year surprises us and reports are do, all the data is cleaned up.

Here are some of the fields that you might want to start looking at to make corrections.

  1. Cities: believe it or not we sometimes spell our cities wrong. I was just going through one of my accounts and found one city that just had a . (period) in it. Another had both the full typed out city and then just the quick hand version. In the report section, Total Cases by Location Found,  you can download a report and see all the mistakes, search for them and fix them.
  2. Species: This one is a little more difficult, but you want to go through and make sure all the species are filled in and spelt correctly. The easiest correction is Unknown. The term WRMD uses is unidentified, bird or unidentified, bat and so on. Another way to correct species is to search all records and export the Case # and Species into excel. Sort that list you should be able to easily see species that are not right. If it is even different by a capital letter then it is likely wrong.  Remember, if the species was not selected from the menu and instead, typed in, the database does not recognize it. WRMD does do an audit of species and fix many of the mistakes, but not all of them.
  3. Pending cases: Sometimes we miss an animal and it will be a house finch pending from February. You know this is not true, so it might take time to figure out what happened to it so that it can be recorded appropriately.

As I mentioned, it is easiest to do a little here and a little there, then it does not seem so daunting a task. If you need any help, as always just send us a message.