2013 is soon coming to an end and although it may be a few months before all your patients are dispositioned, that doesn’t mean that we can’t look forward to 2014. Through everybody’s feedback and usage of the database this year we have learned so much more about how the community keeps records and what improvements we should make. So, in the beginning of 2014 will be introducing some simple changes that are designed to streamline and simplify the usage of the database as well as add a few new fields that are common custom fields across many of the accounts. Listed below is a preview of changes that are coming and a brief description of each. As we get closer to the new year we will release a video tutorial showing how to take advantage of all these changes.
Preview of Changes Coming in 2014
Admit temp — Numerous accounts have added an admit temperature field as a custom field so were just going to make this a native field in WRMD. Those accounts that do have an admit temperature field will have their values moved to the new native field
Admit mm color — Another common value collected by rehabbers is the admit mucous membrane color. So we will be adding this in as a new native field as well.
Change gender to sex — A few users have pointed out that we can often identify our patients sex but we may not know their gender so we’re going to change the label from gender to sex. We are also going to make this not a required field any longer. It will however default to unknown encouraging you to change it if it is known.
Updating the admit mentatation choices — Over the past year numerous people have asked what BAR, QAR and NAR mean. So we are going to replace these three acronyms with actual words. Such as alert, quiet, obtunded and so on. A few of the words may seem a bit “doctory” to you but most of the words have common meaning so it should be an easy transition fore most.
Removing chick — The admit age chick could be used to describe any age of a young bird and because there are already so many other more descriptive words for a young bird we’re just going to pull it out. Downey would be a more appropriate word for a bird that only has downy feathers.
Renaming Master Problem to Nature of Injury — This is primarily to model more closely after the US Fish and Wildlife annual report.
Simplifying the quick links list — We are going to replace Full Search and Advanced Search with just Search. This will take you to the Full Search screen. If you need to do an Advanced Search you can go to the Full Search screen where there will be a link to Advanced Search. We are also going to remove the Duplicate Case link. If you want to duplicate a case just click the New Case link where you will see you a link to Duplicate Case.
Extension values filtered into the initial care — Just like when you add a prescription or lab value and that information appears in the medical record, extension values that you enter on the same day the animal was admitted will appear under the initial treatment field on the initial care screen.
Kinship — There will be a new field that will be used to indicate a kinship (sibling, parental or adopted) between individuals.
Batch Updating — This may be one of the most exciting updates coming up. At those times when you have a handful of records that need to have the same information updated on each of them you will soon be able to batch update those changes all at once.
This is a just a short list of the most important changes coming. If you have any feedback or thought on these changes please let us know. You can email us at [email protected] or send us feedback from within Wildlife Rehabilitation MD.
There is often a concern about losing data. We at The Wild Neighbors Database Project agree that loss of data would be a tragedy. We have taken several precautions to eliminate this from happening. We can never be 100% sure of anything when it comes to data. If your data is on paper there could be a fire or if it’s on a server, the server could be damaged. There could be any number of creative ways it could disappear no matter what we do to protect it.
Wildlife Rehabilitation MD Backup is designed to put our users minds at ease. At anytime you can backup all of your data in your account to your computer, flash drive, dropbox account, etc. If you ever decide to leave WRMD you can take your data with you.
There are 2 ways you can save your data.
The first way is to download it into a sql file. When you activate the Wildlife Rehabilitation MD Backup extension, a link will show up near the bottom of the left side bar. Click on this link and it will take you to the Wildlife Rehabilitation MD Backup page. Then click on Make New Backup and a new backup will be made. The file will be listed below which shows that it is saved on the WRMD server. If you click on the file name you can download it to where ever you choose. Keep in mind in order to access this data you must have someone who knows how to read this file and translate it for you.
The second way to save your data is to do a normal export of all the data to an excel file. This is much easier to read, but is a massive amount of information for excel to deal with easily.
Rest assured that we backup the database twice a day on two separate servers, just in case anything happens that is out of our control.
This is an hour long introduction to Wildlife Rehabilitation MD at the California Council for Wildlife Rehabilitators (CCWR) symposium on November 16, 2013. Being only an hour long we had to rush things a bit but we got a lot covered and had some great questions asked. There were many questions concerning sub-permittee/satellite rehabilitators. The basic question from them was, is there a way to use Wildlife Rehabilitation MD with only the animals that they are caring for? Their needs are greater than just an average homecare volunteer because they are acting as if they are a full fledged/permitted rehabilitation clinic. Our biggest concern is with ensuring that individual animals are not duplicated through the entire database between the sub-permittee and their permitted affiliate organization. We are currently investigating ways to resolve this dilemma and trying to keep things simple and easy for all.
On Saturday November 16th, at the California Council for Wildlife Rehabilitators (CCWR) symposium, Nicole Carion of the California Department of Fish and Wildlife (CADFW) gave a glorifying endorsement of Wildlife Rehabilitation MD at the opening keynote presentation.
Because of her endorsement, the attention and enthusiasm at the symposium was very positive and numerous organizations have shown interest and are preparing to start the new year using Wildlife Rehabilitation MD.
Over the past few months we have been in discussion with Nicole about how WRMD is benefiting the state of California. It’s a bit premature to say, but we are nearly able to say for the first time in the states history, how many animals were cared for in the proceeding year, in real time.
Not only is she is excited by the prospect of receiving the annual reports more timely, but also by the potential of a single data source aggregating the states data and highlighting patterns. The state will soon be able to recognize mortality events, a rise in migratory species and many other previously undetectable wildlife trends.
We are honored by Nicole’s and the Department’s support.
Thank you once again to Nicole Carion and the California Department of Fish and Wildlife!
We just returned from the International Wildlife Rehabilitation Council (IWRC) Symposium in beautiful Victoria British Columbia. There as plenty of Intrigue towards Wildlife Rehabilitation MD and we were able to meet directly with the staff from a few organizations in BC.
On Friday the eighth of 2013 we presented WRMD to the conference goes. Unfortunately their were technical difficulties with recording the screen so there is no video of the screen tutorial as well. This presentation was also at 4pm on a Friday and most people were exhausted from the days previous discussions, so we also took a low key approach. If you have an hour and fourty-five minutes, check it out!
We added a tutorial video on exporting a record from Wildlife Rehabilitation MD. There are three distinct ways to export records; 1) exporting all records 2) exporting a subset of records and 3) exporting one individual record. All three ways are simple and effortless. Watch it and learn.
As the end of the year comes to a close there are certain steps that must be taken to be able to close out the year with WRMD. It is best to start in fall, that way you are not stuck doing everything the last week of December.
1. Reconcile all of your open records
Do a search of all the animals still pending and make sure that they are closed out completely.
The federal report requires that the Disposition and/or Transfer type, Disposition date and Criminal activity fields are completed. If the aniamal was transferred then the Disposition location,state are required as well.
For your own records double check Holding at for all non-pending animals, this should be blank.
2. Make sure that all your records for 2013 are entered. Once the new year starts you can not longer add cases to that year. Use the Quick Admit extension if necessary. The previous blog explains how to use Quick Admit.
3. For your own records it is good to export a report of all the intake numbers with their city found. Many times city names are spelt incorrectly and this will disturb your data.
4. There is a newer extension call Wildlife Rehabilitation MD Backup. This allows you to backup all the information for the year yourself. This can be on your computer, server, cd or flash drive. Will also keep all the data stored, it will not disappear, but it never hurts to have triple backups.