New Extensions and Updates

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During the NWRA 2018 Symposium, we are pleased to announce some fantastic new features. You may have already seen some of them but there are few that are just RIGHT NOW being released.

Three New Extensions

Daily Exams

With this extension you may now record as many “daily” exams as you want. The form is just like the Intake Exam form on Initial Care.

Expenses

This amazing extension helps you record daily expenses for each of your patients and helps you calculate the Cost-of-Care. Each expense transaction can be categorized so you may report on (for example) how much was spent on prescriptions. You can also print out an Expense Statement for an individual patient as well as an Expense by Category report for all of your patients.

Hotline

If you are a wildlife rehabilitator, you probably receive all sorts of calls from the public. We are very proud to announce our new Hotline extension. You can now log your communications with the public as well as track the progress of an incident’s continued communications. Not only will be able to search the callers to see if they are repeat offenders but also be able to identify calls that may be about the same incident.


We want to thank Belize Bird Rescue for sponsoring the development of the Expenses and Hotline extensions. Because of their support we were able to develop these way ahead of schedule. If you ever want to visit Belize please check out the Rock Farm Guest House at Belize Bird Rescue for a fabulous Belizean experience.


Admitting a Patient Into Any Year

When admitting a new patient, you may now specify the year that patient should be added to. Of course if you change the year dropdown list the “Next Case Number” will change to reflect the year you selected.

More Recheck List Filters

On the recheck list you can now filter it to only view pending patients. Also, if you are using prescriptions extensions, prescriptions can be filtered into each patient and will only show up if the prescription is actually due on the day request.


Searching Lab Values

Previously searching lab values was difficult to do and returned inconsistent results. We’ve mad that process much more simple (and it works)!

Two New Lists On the List Patients Screen

On the List Patients screen you can click the List All Patients heading to select a different list to look at. We recently added Forgotten Patients and Patients Without a Location.

  • Forgotten Patients – shows all patients that have not been updated in the past 7 days or does not have a pending recheck.
  • Patients Without a Location – Hopefully self explanatory. Shows all patients that do not have a location on their record.


Lots of Smaller Updates and Bug Fixes

  1. Begun adding new analytics and ways of filtering the analytics.
  2. Added a taxonomy tree map in analytics.
  3. In the people section there is a tab for members.

Of course if you discover any bugs or have an idea that you think other WRMD users would benefit from then please reach out to us. We love to hear from you all and want to make WRMD as best as possible!


Extension of the Month: Custom Fields

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One of the hardest requests we receive has been about custom fields. We can’t create a field for all the different types of information that centers record. We can only extensively generalize what most rehabilitation facilities will need. This is why Custom Fields was created. Sometimes there is something that you have to record regularly and it is a necessity.

About the Custom Fields Extension
Custom fields are used when you have something that you would like to record, but Wildlife Rehabilitation MD does not offer the appropriate field. You can add in your own custom field at the top or the bottom of any box. For example, if you have a special identification number that your local Animal Services department uses and you need to record that number you could use Custom Fields to add a input field to the top or bottom of the Identity box called “Animal Services ID#”.

Before using the Custom Fields extension, keep in mind that creating a custom field just for the simplicity of creating one may not be the best solution for your needs. If you plan to use your custom field on a regular basis then clearly it was a good and useful decision to add it in. However we strongly encourage you to use the fields available in Wildlife Rehabilitation MD. By doing so, your data is following the same standards as other Wildlife Rehabilitation MD accounts and will ensure consistency of data collected on each patient. If there is data that you need to record but no appropriate field exists, we suggest that you keep that data in the “continued treatment” field.

How to use the Custom Fields Extension
When the Custom fields extension is activated, a settings link will appear on the left sidebar within the settings section. Select Manage Custom Fields. Choose the tab for the box that you wish to add a field into. Using the “Animal Services ID#” example above, you would select Identity. Then select Add Identity Field. The location of the new field will either be on the top or bottom of the existing native fields. You can not add a field in between existing fields. Fill in the field label and choose the field type.

Field Types
Short text field A short text field that allows any type of value.
Long text field A long text field that allows any type of value.
Date field A text field that only allows dates as values.
Number field A text field that only allows numbers as values.
Select list A drop down pick list of options you specify. If you choose a select list then must add the options for that list in the Options field.

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Lastly specify any validation rules that you want to apply to your new field. For example you could make the new field required.

If you need to edit or delete a custom field, click on the circle arrow icon to edit it or the trash can icon to delete it.

 


Extension of the Month: Prescriptions

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The Prescriptions extension is the very first extension we created and one of the most valuable, long term. Every veterinarian and every rehabilitator has their own prescriptions they give to wildlife and it is hard to know what is right and what is not. If our community can correctly record medications and the overall effectiveness of these prescriptions, we may finally have solid evidence of what seems to work and what obviously does not work. Please consider using this extension.

If you need to learn how to activate prescriptions please visit http://help.wrmd.org/video/extending-wildlife-rehabilitation-md/

About the Prescriptions Extension

Prescriptions is a very important extension. Ideally this one should be activated at all times. Any animal on medications should have their prescriptions recorded in this extension. This is great information to be collected so that later you can do simple research to see how well medications worked or didn’t work. You may get in a unique case and use certain drugs that work successfully. Years later, you may see a similar case and want to know what worked last time. It also can help you keep track of the entire medication history of the animal.

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How to use the Prescriptions Extension

When the Prescription extension is activated it will show up as one of the main tabs on top of the screen. This extension records the dose, the actual prescription, start date, end date and if the medication is a controlled substance. Frequency, dosage and route should be recorded within the Prescription field.

To fill in a prescription first click on the arrow icon. A box will pop up with a form to fill in your prescription. Once completed click submit. If you need to edit or delete the entry, click on the circle arrow icon to edit it or the trash can icon to delete it.

Preferably write your prescriptions similar to this format “Meloxicam 1.5mg/ml PO BID (0.5mg/kg)” If you do, then the prescription has a better chance of being printed properly. Prescriptions can be printed by clicking the checkbox to the left of the prescription and then clicking the printer icon above the checkboxes.

There are two prescription reports available on the Reports page. One reports the Prescriptions due today and the other is a Controlled substance log of all prescriptions that use a controlled substance.

The Autocomplete extension can be a very useful extension to the Prescription field if you use the same prescriptions many times.