Spring Reminders: Please Read

The WRMD team is currently working to publish more information on how best to use WRMD. It is one thing to transition to using a whole new system. It is quite another to get to the point of using it appropriately.

In the past I have seen some very creative uses of WRMD that made sense, however they did not work with the use of a database. When WRMD is used appropriately it can be a powerful tool, when used a little to creatively it will muddle up your data and analytics. Here are a few reminders of appropriate use that I find are most commonly done a little, too creatively.

Choose a Common Name from the drop down menu

This one correction alone, can make the biggest difference to your data. I have Blogged a few times about the importance of species identification, The Issue with Common Names, February WRMD Update. In the background, WRMD has nearly every species that could possibly be brought into wildlife rehabilitation, globally. We have imported the IUCN Red List to WRMD, which list almost every species and its status, whether it is Least Threatened to Extinct (we didn’t import extinct animals). In a few cases, we have found species not on our list, and we added them as soon as we found out about them. Along with this import we also added the most commonly recognized Common Names for that species. That is why sometimes you can have both Common Pigeon and Rock Dove. In the background they are the same species and the first Common Name used, will be the name used in any reports or analytics.

Please identify your patients and use the Common Name from the drop down menu or your data will be inaccurate. Sometimes you have to type it in completely in order to see it on the drop down. If you can’t find it, message us so we can look into it. 

Record ages in the field for Age

On several occasions I have seen Duckling, Fawn or even Baby Bird as a Common Name. These are not Common Names. It is slang for the age of a species. The database will pretty much ignore this Common Name and your data will be completely off. You need to record the Common Name as Mallard, Mule Deer or House Finch and then in the Initial Exam tab you can record the age.

Do not use an age term as a Common Name.

Each patients needs it’s own record

Something else I have seen that really kinda hurts, is when a Common Name is recorded as ducklings x5. This defeats the whole purpose of using a database. Not only can the Common Name not be identified but you are losing your overall numbers. Right below the Common Name field there is a field for Number of Patients, it is really easy to create 5 records. What happens if 2 of those ducklings die and 3 are released. How do you record that? How does that get translated on your State Report or the Federal Report? There are locations for all that information within WRMD, there is not need to jumble it up and make your data of no use to you.

Each patient needs it’s own record.

Educational animals have a spot for their Name and should recorded as Residents

A few times I have seen in Common Name (Education Barn Owl) or (Billy Bob the Barn Owl). Well, this is much like everything I have mentioned above. There is a location for the Name of an animal in the Cage Card, specifically for education animals and the large secret group or rehabbers that name their patients… For Resident patients they should maintain a pending Disposition and in the Location box you should record them as Resident within Holding at.

Education Animals can be recorded as Resident in the Location box and their Names can be recorded in the Cage Card box, in the Name field.

 

We have been told that one of the best things about WRMD is it’s ease of use. The compromise of allowing WRMD to be easy to use, we lose the ability to control how it is used. We think it is more important to have a system people can easily use then to be very strict and rigid on how it is used. Only through training and outreach can we eventually help people use it more efficiently, for their own benefit.

WRMD 3.0 Upgrade Schedule

Red_Coming_Soon_StampDear Wildlife Rehabilitation MD User,

On December 31st at 10:00pm Pacific Standard Time (6:00am UTC) we will begin upgrading WRMD to version 3.0. At that time WRMD will not be available until we are done with the upgrade. For the past month we’ve been rehearsing the upgrade process so we expect it to go smoothly and if all goes well, it should take less than two hours to complete.

This upgrade process requires that we transfer all of your data into the updated database. This includes all your settings as well. We’ve done our best to make sure that all your settings work in WRMD 3.0 but if you think something isn’t behaving the way you think it should, please let us know. Our top priority during this upgrade is to make sure that the transition is smooth and that you can still use the database the way you always have. If you encounter any errors or issues please let us know as soon as possible! You can still message us from within WRMD by clicking Ask for Help or email us at [email protected]. We will be available to fix issues that arise at a moments notice during the first week of the new year. We do not expect any issues, but we are prepared to handle them if they come up.

As a Reminder,
Here is a List of All the Important Changes You Will See In WRMD 3.0

  1. Dashboard Upgrade:
    • We have updated the first page you see after you sign-in. It was designed to help navigate the database more efficiently.
  2. Add New Record:
    • One this page we have updated the species database behind the scenes and it is much smarter and faster. We also naow have the ability to have multiple common names for a species. An example would be “mule deer” and “black-tailed deer” can both be used even though they are the same species. There will also be the additions of a few unknown species such as “myotis, sp” or “warbler, sp” for those  critters that are difficult to identify.Screen Shot 2015-12-28 at 9.12.24 PM
    • We also have a new panel for donations, if you had a custom field for donations that data will be moved to the new fields.
  3. Navigating the Screens:
    • When you first go to a record you will notice that the screen looks different.
      • The tabs (Rescuer, Initial Care, Continued Care and the Extensions) are now under the new “Cage Card” and “Location” panels.
      • The “Cage Card” panel now has all the identity information about that patient such as case #, species, band, name, reference number and date admitted.
      • The “Location” panel has the information about where that animal is. For more information on the new locations feature see our Locations Blog post.
  4. Initial Care:
    • You will notice that the initial exam area has been changed to be more informative.
    • Ages have changed as well and are categorized by bird, mammal, reptile/amphibian. We have spent years coming up with the new ages, for more information on ages see our Ages Blog post.
  5. Rechecks:
    • We have put a lot of time and thought into the new recheck system. It is much more user friendly and useful. For more information on rechecks see our Rechecks Blog post.
  6. Screen Shot 2015-12-28 at 8.54.39 PMShare:
    • One of the new permanent tabs in the records is a “Share” tab. This tab is used anytime you want to “share” a record.
    • Within the share tab there is the ability to “Transfer Records” to any other WRMD account. For more information on transferring records see our Transferring Records Blog post.
    • The paper forms are now found in the share tab as well.

There are many other little additions here and there which you will probably find at one time or another. All of these new features where created from the ideas of our users, so thank you for all your help in helping create WRMD 3.0. We are quite pleased with how it turned out and I hope you enjoy it.

Not Yet Working

Because of the nature of what we are doing, we are not quite finished with a few of the features. Our plan is to have everything up and running as soon as possible, but we want to make sure everything has transitioned smoothly before we finish the last little bit. So, below are the features that are not quite available yet. Remember, just because they are not available does not mean that your data has vanished, it is just in long term parking for the moment.

  1. Necropsy extension
  2. Husbandry extension
  3. WRMD import
  4. Case summary extension
  5. Batch update
  6. Analytics

Happy New Year!!!