Thank you for everybody’s patience with the new update. It appears that a few users are still struggling to access their records.
We have run many tests and experiments and for the most part everything is working. If you are one of those that is still having major issues, it is probably because you have an old or obsolete Browser.
If you are using Internet Explorer you need to update to either Google Chrome or Firefox. Microsoft no longer supports Internet Explorer and has not updated it to allow for new software and never will.
If you are using rather old versions of any other browsers, now is the time to update it. Some of our new features can only run on the updated browser systems.
If you update your browser and still have issue please send us a message or email me at [email protected]
First off, it is important to understand that very little in the foreground of WRMD has actually changed. Most of the updates are in the background and nothing has been removed.
Every few years WRMD requires an update. Technology changes so quickly and new features become available to us. However, at some point we can’t add new features until we implement an update. Once updated we are able to create new features.
For this update the entire background code has been cleaned up. This will mean that overall, WRMD will be more efficient and easier for us to maintain. This allows us to make changes and create new features more easily.
We have put a lot of effort into improving the user experience. WRMD will be quicker due to the fact that we have added more servers, that are themselves, far more up to date. Many minor quarks and bugs have also been dealt with.
Before we list the new updates we want to thank all of the generous individuals and organizations that have made recent donations to WRMD. We are committed to keeping WRMD free to use however, it isn’t free to us. Each of these updates takes a lot of time and resources on our part, so we greatly appreciate any financial contributions you are capable of making. Thank you all for sticking with us on this amazing journey!
What this Update Includes
There is a new extension called “Daily Exams”. This extension is modeled off of the “Initial Exam” page, but it can be used to record exams throughout the patient’s recovery. It will save each exam separately and there is no limit to the number of exams you can record. Like all other extensions, whatever is recorded here will be filtered into the “Treatment Log”.
A New “Transported by Field” will be in the “Intake” box, which is found in the “Create New Patient” screen. This allows contact information to be recorded about the transporter, if it is different then the Rescuer.
On the “Create New Patient” screen, an option has been added at the bottom of the page that can prompt an immediate batch update. For example if you get in 10 ducklings, you can choose to batch update their Age and any other information that may be the same.
All of the date fields have a new Date Picker. We took a long time deciding on this new Date Picker, we hope it works well for you. The best thing about this Date Picker is that you can choose an icon with a circle and checkmark that will record “NOW”. However if there is already a date in that field “NOW” will not work.
The pagination on the List Records screen is quicker and it doesn’t have to reload each time.
Banding and Morphometrics can be exported in a format that can be imported into Bandit 4.0. Auxiliary band information has been added as well.
In combine people, it will show you a list of all the matches, not just the first 10.
We added in the “Initial Exam” an option for Mucous Membrane Texture as well as Mucous Membrane Color.
The Header info has been re-designed and simplified: Settings, Change Accounts, Sign Out, Support/ Tutorials and Donate to WRMD is now under the Name of the user, on the top right of the screen as seen below.
There are many other small changes that would take too long to list here, so we’ll just sum them up by saying they are all meant to make WRMD simpler and faster for you.
Once this update is completed and successful, we have a few new features we plan to create. Some examples: being able to Batch update and Search Lab Values, Batch update prescriptions, Pre-set some prescription values and the ability to filter prescriptions into the Recheck report. There are many more we have lined up.
Thank you for your patience and support. We know many of these features are long-awaited and we do try to work through these request as fast as we can. If at any point you notice a bug, or something not working quite right please let us know ASAP. While we run 1000’s of tests, we are far from perfect.
This is just a reminder that on December 25th at 4pm PST (12:00am UTC) WRMD will be unavailable while receiving an upgrade. We are planing for a two hour downtime but also hoping to make WRMD available again as soon as possible so hopefully the disruption won’t be that bad.
A blog post will follow with the details of the upgrade but to give you a summary of the changes right now; very little will appear to have changed, a few things are being added, we are moving onto new servers and things will get a whole lot faster.
This has been a very busy year for WRMD! During the last 12 months we have attended 7 events where WRMD was represented. We got to travel to 5 states and had the pleasure of visiting over a dozen organizations, most using WRMD and some not using WRMD. Never in our wildest dreams did we think our little database project would travel around the globe and be used by nearly 400 organizations in 46 US states and 11 countries!!!
Who do you Love?:
We appreciate all of the support and gratitude we receive from our dedicated wildlife rehabilitation community. It makes us so happy to know that WRMD has made a positive impact on your organizations. If anybody would like to add to our testimonials page we would happily post it during the new year. Just email me at [email protected] (Yes, I finally have an easy email address). If you email me a testimonial by Feb 1, 2018, you will be entered in a raffle to win a free Med, Large or X-Large WRMD teeshirt, or a Sergio Lub Wild Neighbors bracelet.
Annual Report Reminder:
This is the time of year most organizations are beginning to think about state and or federal reports. Please let us know if there is something not right with your report so we can fix it ASAP, and hopefully not at the last minute.
IMPORTANT: If your species are not coming up correctly on your reports, it is likely because you have species whose common names have been entered incorrectly, which categorizes them as “unidentified”. If you do a full search and export your patients class, order and family, you will be able to see all patients in your database that are unidentified.
2017 Update Release on Dec 25 (SERVER WILL BE DOWN):
We have been working all year on a very big update. This update has most of the additional suggestions and features that we have accumulated over the year. With this update we are also updating our servers, which should help in WRMD’s overall speed and performance. After this update is released PLEASE feel free to contact us if something is not working as it should. With all updates not everything will be 100% perfect, but we have made sure that all reporting is as perfect as we can get it.
****IMPORTANT: On December 25th WRMD will be down all day! Please plan to have no access to WRMD this day. Hopefully, you can take a much needed day off from data entry. On Dec 26th there will be a new and improved WRMD to use. ****
In the next Blog post we will outline all of the updates and new features we’ve added to WRMD.
This year Devin and I (Rachel) went to the Florida Wildlife Rehabilitation Conference just 10 days after hurricane Irma wrecked havoc on Florida. It was beautiful to see that even after such devastation the group still came together, supported each other and had their conference. It was a beautiful thing to see. Now in my home town, I am seeing the same thing happen.
As you may know by now, Northern California is experiencing a devastating series of fires. The Tubbs Fire, Atlas Fire, Sulfur Fire, Redwood Complex Fire, Pocket Fire, Nuns Fire…. The list goes on. It is my home turf and several of my family and friends have been affected and lost homes. Devin and I are however, safe for now. We may be surround on all sides, but our little valley seems to be okay this year. We just wanted everybody to know we are safe, vigilant and okay.
In the midst of this terrible tragedy our surrounding Wildlife Rehabilitation organizations have been helping each other out, sharing, switching and transporting patients. We are part of such a compassionate, caring, and wonderful community.
After hurricane Harvey, Irma and Maria it almost gives you hope, despite all of our differences, we can join together and help each other out. Especially our awesome worldwide Wildlife Rehabilitation Community.
It is mid-August! Hopefully there is light at the other end of the tunnel for most. During season we lay low. The last thing a wildlife rehabilitator needs in the middle of season is more stuff thrown at them. We understand.
However, this year we were taking a trip to New Mexico for other reasons. Now, when we travel anywhere, for any reason, it usually becomes a WRMD trip as well. We contacted 4 organizations in New Mexico that have accounts with us to see if they were able to take time in July, yes July, to quickly “haha” meet with us.
All 4 of the brave organizations agreed. So, in mid-July we visited:
Wildlife Rescue Inc, of New Mexico and Hawks Aloft joined our meeting with Wildlife Rescue Inc, as they work together a lot. We visited for a few hours and they had some really good questions as well as some very good suggestions, some of which will be implemented in the New Update (ETA in Oct.).
We also visited On a Wing and a Prayer, a small one woman operation working her tail off. Then we ended the trip visiting New Mexico Wildlife Center.
We would like to thank all these organizations and the people who welcomed us in and helped coordinate our visit (Cecilia, Jim, Mikal and Melissa), mid-season, for a chance to discuss what is working well with WRMD, what has been challenging, and where could we improve the user experience.
This is how we operate. This is how we develop and grow. This is how we can keep our finger on the pulse of wildlife rehabilitation. It is exhausting and a lot of work. However, every time we travel and visit our users we are rewarded ten fold with new ideas, suggestions and even sometimes praise, which is very nice…
I have to suggest to everybody, if you are a wildlife rehabilitator and you are traveling, find the organizations near you, call them up and try to visit. You will learn more then you can imagine and it continues to strengthen our community and the feeling that we are not doing this alone. We all do it a little different and we all do our best with what we have. Give appreciation to one another, we all are sacrificing parts of our lives to this crazy thing we do.
Happy July to everybody. Hopefully by now patient loads have peaked and the beautiful light of autumn is just around the corner. We know that this is just about the most difficult time of year for most rehabbers. So, let me apologize immensely for the upsets in WRMD service.
It is not at all our intention to have issues in the middle of summer, we know how this can effect the daily routine. What appears to be happening right now, at the very peak of season, is an overwhelming amount of activity within WRMD. When this happens little ugly gremlins, that were not issues before, pop their heads up. There is so much traffic that certain functions get clogged up in the system and they can’t seem to clear themselves up.
As soon as we know there is an issue we go in and try to find the clog and fix it. Sometimes this takes a little time to fix. Every few years we also have to upgrade our severs, so this year we are likely to do it again. This will allow for more space and speed.
Thank you for your patience. We would also like to thank those individuals that notice an issue right away and contact us directly. That is a big help!
Some of you may have experienced some difficulties connecting with WRMD yesterday. We are incredibly sorry for the inconvenience. Apparently there was something going on with the servers. These are the offsite data nodes that host WRMD. We actually have 3 of them to try and keep things fast and efficient. If even one of these goes down, then things will slow down quite a bit.
We will be monitoring this all day and plan to upgrade our servers in the near future as well.
Again, we are really sorry. We know how much you rely on the system working to do your work and it is our goal to never have it interrupted. However sometimes it is completely out of our control.
Thank you for everything you do. You are all Hero’s!
The WRMD team is currently working to publish more information on how best to use WRMD. It is one thing to transition to using a whole new system. It is quite another to get to the point of using it appropriately.
In the past I have seen some very creative uses of WRMD that made sense, however they did not work with the use of a database. When WRMD is used appropriately it can be a powerful tool, when used a little to creatively it will muddle up your data and analytics. Here are a few reminders of appropriate use that I find are most commonly done a little, too creatively.
Choose a Common Name from the drop down menu
This one correction alone, can make the biggest difference to your data. I have Blogged a few times about the importance of species identification, The Issue with Common Names, February WRMD Update. In the background, WRMD has nearly every species that could possibly be brought into wildlife rehabilitation, globally. We have imported the IUCN Red List to WRMD, which list almost every species and its status, whether it is Least Threatened to Extinct (we didn’t import extinct animals). In a few cases, we have found species not on our list, and we added them as soon as we found out about them. Along with this import we also added the most commonly recognized Common Names for that species. That is why sometimes you can have both Common Pigeon and Rock Dove. In the background they are the same species and the first Common Name used, will be the name used in any reports or analytics.
Please identify your patients and use the Common Name from the drop down menu or your data will be inaccurate. Sometimes you have to type it in completely in order to see it on the drop down. If you can’t find it, message us so we can look into it.
Record ages in the field for Age
On several occasions I have seen Duckling,Fawn or even Baby Bird as a Common Name. These are not Common Names. It is slang for the age of a species. The database will pretty much ignore this Common Name and your data will be completely off. You need to record the Common Name as Mallard,Mule Deer or House Finch and then in the Initial Exam tab you can record the age.
Do not use an age term as a Common Name.
Each patients needs it’s own record
Something else I have seen that really kinda hurts, is when a Common Name is recorded as ducklings x5. This defeats the whole purpose of using a database. Not only can the Common Name not be identified but you are losing your overall numbers. Right below the Common Name field there is a field for Number of Patients, it is really easy to create 5 records. What happens if 2 of those ducklings die and 3 are released. How do you record that? How does that get translated on your State Report or the Federal Report? There are locations for all that information within WRMD, there is not need to jumble it up and make your data of no use to you.
Each patient needs it’s own record.
Educational animals have a spot for their Name and should recorded as Residents
A few times I have seen in Common Name (Education Barn Owl) or (Billy Bob the Barn Owl). Well, this is much like everything I have mentioned above. There is a location for the Name of an animal in the Cage Card, specifically for education animals and the large secret group or rehabbers that name their patients… For Resident patients they should maintain a pending Disposition and in the Location box you should record them as Resident within Holding at.
Education Animals can be recorded as Resident in the Location box and their Names can be recorded in the Cage Card box, in the Name field.
We have been told that one of the best things about WRMD is it’s ease of use. The compromise of allowing WRMD to be easy to use, we lose the ability to control how it is used. We think it is more important to have a system people can easily use then to be very strict and rigid on how it is used. Only through training and outreach can we eventually help people use it more efficiently, for their own benefit.
We know many of you have been waiting very patiently the last year for batch updating to be complete. Believe me when I say we got it done as fast as we could. There were many other factors at play that had to be completed before we could get batch updating developed and tested.
Batch updating will give you the ability to batch “change” multiple fields at once. At this point not all fields are available, but most of the important ones like Locations and Dispositions are. To batch update your records there are four steps to follow. Each of these steps is important so please pay attention to what you are doing. Batch updating is a powerful tool and if used incorrectly it can really mess your records up, so use wisely my friends.
If there are fields that you want to batch update that are currently unavailable, please tell us. We will make fields available as requested once we can ensure that everything is working smoothly.
A Few Things to Know Before Batch Updating
You can not batch update blank values. In other words, you can not batch delete values. Can you image how tragic that could be if used maliciously?
Treatment Logs, Rechecks and Locations can be batch updated however they will not edit past entries. They will instead batch create a new Treatment Logs, Rechecks or Locations for each patient.
You need to identify the patients which you want to batch update. There are several different ways to do this:
Do a search for terms or fields that all patients might have in common. Example: Search for Common Name=House Finches, Disposition=Pending and current location Enclosure=Aviary 5. This will give you a list of all pending House finches in Aviary 5. Then you might record that they were all released.
Another technique would be to visit the List Patients page and check the checkboxes next to the patients you want to batch update. Example: 5 mallard ducklings that came in that day and you what to transfer them all to another facility. (This will only change their disposition, it will not send the receiving organization the records, you still have to do that manually.)
A hybrid of the 2 above techniques would work as well. Do a search and then check the checkboxes of the patients from the search results to refine who you actually want to batch update. Example: Search for all Common Name=Grey Fox, then click on the checkbox for the ones that are being sent to homecare.
Once you have identified the patients you want to update, click the “Batch Update” button above the list of patients
Fill in the information you wish to Batch Update. There are a few tabs available so switch between them as needed. When you switch tabs the information you have already filled in will stay there.
You have filled in all the fields that you want to update and now you have a choice on how text fields should be updated. This is IMPORTANT! You will have to choose 1 of these 2 options
Delete existing text values and write my new values in their place
The first option is to replace the old data that was in the field with your newly entered data. The previous data will be DELETED and REPLACED with the new data you have entered.
Keep existing text values and add my new values by comma separation
The second option is to KEEP the old data and ADD the new data to whatever was there. Lets say you add a keyword to a group of house finches that are Trichomonas negative. That will allow whatever may already be written in Keywords to stay there and the new term will just be added on and separated by a comma.
Click Batch Update My Records.
You should see the batch update results immediately if you go to the patients. If for any reason you feel that the wrong data was updated or there was any error please tell us. We have spent months working out all sorts of bugs and gotchas with this. This is an amazing tool but it can also be very dangerous. It gives you the ability to destroy multiple records at once so please batch wisely.